The new committee
(elected at the AGM on 13th February) met to discuss and agree the
following:
Apologies
- None
Committee
- Clive
is the Chairperson, Brett is Diving Officer, Lars is Treasurer (and will
additionally take on Membership Secretary responsibilities), Lee is
Training Officer, Ross is Equipment Officer, and Victor is Secretary.
Teresa has agreed to be Welfare Officer again.
Training
- Lee
suggested having 2 assistant TOs, and will put the idea to potential
volunteers – they would need to be willing to do the job, be at least an
Assistant Dive Instructor, and regularly be at the pool. Suggested
grouping trainees into cohorts, allocated to 1 assistant TO who would be
responsible for their training.
- New
trainees and try-divers to be received by Victor for induction.
- Lee’s
aims for the year are to update the training record, carry on OD and SD
training, assist Kim’s Lifesaver SDC and other branch SDCs, and start a
Dive Leader cohort.
- Brett
will run OT7 on Wednesday.
Data protection
- Approximately
18 months ago the committee decided to not give out or display members’
email addresses in committee messages. This was reviewed and the committee
decided not to change this arrangement, however to enable members to email
each other, 2 new addresses will be set up – one for the committee to use
to email all members, and another for all members to use to email all
those other members who have agreed to receive emails from not only the
committee. Emails from these addresses will be sent out “blind”, so
personal addresses will not be revealed.
- Agreed
that the new members form shall include a new section where the member
agrees to their contact details being used. The same consent must be
obtained from existing members.
- Club
needs to publish a privacy statement. Victor to draft a statement based on
Branch Officers’ Handbook guidance.
- Lars
to keep membership list up-to-date.
Communication
- A
standardised, welcoming response email will be sent to new people
enquiring about membership, training and try-dives.
- Committee
to give some thought to the need for a member taking on responsibility for
promotion and marketing.
- AGM
minutes need posting online – Victor to draft.
Dive list
- Agreed
to use the terms “funded” and “unfunded” to make clear which dives will or
will not be covered by the club if a boat isn’t filled.
- Brett
to update dive list with an explanation of this.
- Agreed
that Divefest shouldn’t be the first dive of the season for trainees or
anyone who hasn’t dived for a while.
Kit
- The
club currently has 6 full sets of kit. All will go in for servicing before
the start of the season.
- With
another cylinder and the Dacor regs being brought into use, the club would
have 7 sets.
- Agreed
to acquire 2 more 12-litre cylinders (possibly part-exchanging one of the
club’s 10-litre cylinders). Agreed to spend £350 on kit (any more needs to
be discussed again at committee). This means the club will have 7 sets of
kit by the end of the latest round of servicing.
- Stabs
and regs to be tagged to identify which are compatible with which.
- The
small Scubapro stabs should eventually be replaced – this, however, is a
future project.
Handover
- Victor
to send Branch Details Form to BSAC.
Dive Manager’s Pack
- As
well as the name/air/depth/time/etc log sheet, Lars suggested
reintroducing a simple DM report sheet, detailing who paid what, section
for comments, tick box for letting shore support know everyone returned
safely etc. This was agreed. Lars to prepare template. Cost information
gathered will be communicated to members, so everyone is clear which dives
have been subsidised, and by how much.
Club phone
- Lars
to buy cheap (£30-ish) pay-as-you-go phone.
- Brett
to delete current branch phone number from website.
LIDS
- Brett
has list of dive show stall staffers, but needs more volunteers.
- Stall
to have blown-up poster of litter pick, dive list, maps of where we have
dived recently (and will dive this year), and crossover information.
- Brett
and Mariette working on leaflet.
- Agreed
to have bright orange t-shirts for stall staffers.
Medical self-declaration
form
- Lars
to check whose forms need updating. Brett to bring forms on Wednesday and
Saturday for those going on the lake trip.
Next meeting
- April
– date to be confirmed.
No comments:
Post a Comment